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WCCA 2008 ~ 2009 Board Positions
The WCCA Board consists of 28 voting WCCA members committed to the
continued and growing success of the organization. Most board
responsibilities run for a single year from June 1through President Oversees all aspects of the organization including: presiding over the monthly Board meetings; facilitating communication among Board members; moderating at events as needed; acting as the WCCA's liaison to other community groups such as the PTO and League of Women Voters; and approving all announcements, press releases, website content, and information for membership and public distribution. Vice President Assists the President and trains for the President position for the following year. Participates in Executive Committee meetings. Budget (2-year position) * NOT AVAILABLE
Prepares the
annual budget for approval, prepares monthly reports, provides updated
budget information to the Committee Chairs during the year, and monitors
spending as needed. Treasurer (2-year position)
Oversees
the entire cash flow of income and expenses for the WCCA, writes check
reimbursements as requested, monitors the flow of monies as budgeted and
determines annual surplus/deficit. Secretary (2-year position) Prepares the agenda and minutes for each board meeting. Assembles and prepares all board orientation materials. Maintains historical notebook and assists with administrative tasks. Participates in Executive Committee meetings. Age Group Coordinators (2 positions) Coordinate the activity calendars for all age groups and serve as a liaison between the Board and Age Group Heads. Library (2 positions) *1 POSITION AVAILABLE
Organize
activities and events for children at the Weston Public Library. Arrange
author/illustrator events during National Library week (November) and Poetry
week (April). Parent Education (2 positions) Coordinate various keynote speakers throughout the year; arrange informal discussion groups; organize the spring Kindergarten Forum in collaboration with the Weston Public Schools to educate incoming Kindergarten families; organize a Weston Recreation Forum in collaboration with the Recreation Department to inform parents about extracurricular opportunities for their kids; write related articles for the newsletter and update the preschool and day camp information provided on the WCCA website. Outreach (2 positions) * 1 POSITION AVAILABLE
Coordinate and run outreach
drives to support Sandra's Lodge and Horizons for Homeless Children. Act as
liaison to the Weston Council on Aging by organizing multigenerational
activities. Special Events: Children Organize children’s entertainment during the three Weston Public School vacation weeks: contact entertainer, arrange location, oversee publicity. Special Events: Family Coordinate family-oriented events: the Halloween Parade, Pancake Breakfast and Memorial Day Concert. Special Events: Adult Organize two cocktail parties held in the fall and spring including seeking a host family; arranging for refreshments, bartending, flowers, police detail, etc. Member-at-Large: Childcare and Refreshments Assist Board members on projects as needed, coordinate refreshments and child care at meetings, and store coffee pots and paper goods. Organize CPR event with the Weston Fire Department. Member-at-Large: Special Projects When necessary, manage special projects that arise as directed by the president. Coordinate Fall Tavernside Kick-off and Spring Fling and liaison with the Weston Coalition. Design and update the WCCA bulletin board in the Weston Community Center with notices and upcoming events. Drop-In (2 positions)
Coordinate Friday
morning drop-in sessions throughout the year at the Weston Community
Center. Arrange special holiday theme activities including Newsletter (2 positions - Content Manager & Desktop Publishing)
Work
collaboratively to coordinate the entire content and layout of five
bimonthly newsletters and oversee its printing and distribution to the full
membership. Direct Mail Collaborate with various board chairs to design the graphic content and layout of all event mailings and oversee the publishing and distribution to the membership. Membership: Database Management
Build and
maintain the membership database, maintain online registration
website, process annual membership registration (online and mailed
in), update WCCA mailing lists periodically, Membership: Directory Work with Database Chair to produce yearly membership Directory and assist with email management. Membership: Hospitality
Oversee the
process of new membership to the WCCA. Contact and meet new WCCA members
providing information about the organization and community. Organize New
Member Media Relations
Prepare and
monitor press coverage for WCCA events. File permits with the Town Hall for
placement of sandwich boards for various events. Website Manager (Information Technology) Maintain the WCCA website, including a Community Bulletin Board, and post current WCCA events and calendars. Age Group Heads (2 positions for each age group, Dads’ and Dual Career) *DADS’ GROUP POSITIONS NOT AVAILABLE *Not a Board position* Organize activities for specific age groups, liaison with the board as needed, submit calendar of events for the blue sheets in the newsletter.
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